Privacy Policy

Halton Chamber of Enterprises Ltd Trading as Halton BID Privacy Policy

Halton Chamber of Enterprises (“Halton BID”) honours the rights of its Members, Directors and customers, including website visitors’ right to privacy and data protection. Halton BID is fully committed to complying with the provisions of all applicable Data Protection legislation and regulations such as Data Protection Act and EU GDPR.

This Privacy Policy (“Policy”) describes how Halton BID collects, uses, shares, and retains personally identifiable information provided by users of this website. The Policy is effective as of 16th September 2019. The policy will be continuously assessed against new technologies, business practices, regulatory changes and the evolving needs of Halton BID and the services provided. We are registered with the Information Commissioners Office, the UK’s Data Protection Authority.

 

Data Controller
The data controller for all personal data collected via this website is Halton Chamber of Commerce Ltd. with its registered office at 7th Floor, Municipal Building, Kingsway, Widnes. WA8 7QF. This means that we are responsible for deciding what data we collect and how we hold and use your personal data. We will implement appropriate data security measures for protecting the data from unauthorised access and loss, as laid out in the Security section of this Policy.

 

Data Collection
Halton BID collects and maintains a variety of personally identifiable information, both from individuals and businesses. The information could be collected through e-mails, phone calls, online registration forms, event registration forms and face to face meetings. Halton BID does not collect personal data about individuals except when there is a legitimate business interest, a contractual requirement, or when such information is provided on a voluntary basis.

 

Cookies
Website users should also be aware that non-personal information and data may be automatically collected through the standard operation of Halton BID’s website, and by the use of cookies technology and/or Internet Protocol (“IP”) address tracking. Non-personal identification information might include the browser used by you, the type of computer, the operating systems, the Internet service providers, and other similar information.

Halton BID’s website also automatically gathers analytical data about the top viewed and visited pages and links on our website, top entry and exit points, number of form completions, time spent on pages, top downloads, top keywords used offsite to lead customers to our website, your internet protocol (IP) address, information collected via cookies, the areas you visit on the website, the links you may select from within the website to other external websites and device event information such as system activity, crashes, hardware settings, browser type etc. Most browsers are set to accept cookies. You can set your browser to refuse cookies, or to alert you when cookies are being sent.

The information collected enables us to develop and customise our online services better to meet your needs, and to bring to your attention relevant services.

 

Purpose of Processing
The personal data collected is used by Halton BID in the administration of services provided to you, to send you information in relation to relevant BID services, and to contact you to seek your views or comments on emerging political, business or economic issues.

If you or your business have received a service from Halton BID, we often have a contractual obligation to collect, store and share personal information with our funding or awarding bodies. As we are a Local Growth Hub partner (April 2018 – March 2019) we are required to enter your basic details (company name, address, telephone number, email and nature of enquiry) on a common system (Evolutive) which is used by other Local Growth Hub partners to monitor and record support across Liverpool City Region and to avoid duplication.

If you or your parent company are a current Member of Halton BID, opting out of promotional emails will not stop all communication from us. By becoming a member of Halton BID, your business is signing you up to receive certain information related to the organisation. It is a constitutional requirement for us to send this information to you.

If you or your parent company are a current Member of Halton BID, your business name, address and main contact details may be shared with Halton Chamber of Commerce so that you can receive your free Chamber membership. The Chamber may then share your details with CP Media who will contact you to see if you would like to be included in the Chamber’s Diary, if you do now wish to receive any communication from CP Media, you can opt out of this service by emailing info@haltonchamber.co.uk and this will stop all communication from CP Media.

If you are not a Member of Halton BID, you can choose to opt in or out of further contact with us. We also receive non-member data through networking (e.g. business cards, event registrations) and add these details, if relevant, onto our CRM or other data management system. We may on occasion purchase ‘opt-in’ data (lists from reputable providers) for promotional campaigns.

Halton BID may perform statistical analyses of user behaviour and characteristics to measure interest in and the use of various sections of the website. The personal data held by Halton BID may also be used on an aggregate basis without any personal identifiers to provide third parties with information and to help us develop new member services and products, improve the features and content of the website or other marketing material, and to provide sponsors and others with aggregate information about our members, website users and their usage patterns in relation to services and/or the website.

 

Data Retention
The personal data collected is stored in Halton BID’s CRM system and other appropriate data management systems, both paper based and electronic. Personally identifiable information will not be disclosed to any third party except if permission has first been obtained from the users or if we have a contractual or legal obligation to do so. The data will not be transferred to any agency located outside the EU.

At regular intervals, we will:

  • review the length of time we keep your personal data for
  • consider the purpose or purposes for which we hold your personal data for in deciding whether (and for how long) to retain it
  • securely delete information that is no longer needed for that purpose or those purposes
  • update, archive or securely delete information if it goes out of date.

Security
Halton BID uses reasonable measures to safeguard personally identifiable information. The implemented measures will be appropriate to the type of information maintained and compliance with all relevant legislation governing protection of personal information. Measures are implemented to preserve the confidentiality, integrity and availability of the personal information. We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to only those employees, contractors or agents who have a legitimate business need to have access to that data. The employees, contractors or agents will process your personal data in accordance with our instructions. They will be subject to a duty of confidentiality and due care with respect to handling the personal data. We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so. The Chamber’s employees are all aware of the importance of data security and information protection. Relevant areas of the Chamber’s website will employ Secure Socket Layer (“SSL”) encryption technology to enhance data privacy and help prevent loss, misuse, or alteration of the information collected and retained by Halton BID.

 

Links to Third-Party Sites
Where appropriate and only for the legitimate business needs of Halton BID and its members, Halton BID may provide links to third-party web sites. These links are provided as a service to website users. The linked third-party websites are operated by independent entities that have their own privacy policies. This Privacy Policy does not apply to such other websites or to the use that those entities make of your information. Halton BID has no control over the content displayed on such sites, nor over the measures, if any, that are taken by such sites to protect the privacy of your information.

 

Opt-Out
Halton BID is a Membership organisation and for its legitimate business interests, must maintain contact information on its Members and the wider business community to communicate information on the BID initiatives, events, training courses, policy and research, international trade and any other Halton BID products or services. Halton BID also sends promotional material promoting its events, training courses, BID services, business support services, policy and research work and other relevant offerings.

From time to time, Halton BID collaborates with other relevant organisations and companies to promote other programmes that may be of interest to BID Members or customers. In such cases, Halton BID does not provide these organisations with any personally identifiable information but may distribute the organisation’s information on their behalf to those who may legitimately be benefited from receiving such information or have elected to receive such information.

If you do not wish to receive marketing material, you may opt out. Every marketing e-mail will include an ‘unsubscribe’ link at the bottom. You may also notify Halton BID in writing as set out below. If your parent company has nominated you as a relevant contact required to receive information on its behalf, you cannot opt out of important information Halton BID is required to provide you as per Halton BID’s contractual obligations to its Members.

 

The British Chambers of Commerce
Halton Chamber is an Associate of St Helens Chamber, which is accredited to the British Chambers of Commerce (BCC). One purpose of the Chamber is to “influence the function of …any governmental body”. This objective is stated in the Chamber’s ‘Articles of Association’ (a copy of these are available on request). If you are a Chamber Member, we will provide BCC with your company’s email address in order for BCC to conduct research into the impact of policies on your business.

BCC will not contact your business for any other purpose other than to notify you of an opportunity to respond to a national policy survey. Each year, BCC conducts around five surveys which directly help us develop and shape Government policy across a range of areas, including business taxation, international trade, and employment. The data from these surveys are completely anonymised and aggregated so that individual responses cannot be identified. The anonymised data are then presented in closed briefings with stakeholders across UK Government, and shared publicly through BCC’s press team.

The purpose of carrying out the surveys is to produce reports, which BCC and the Chambers can then use in their activities in promoting and protecting the interests of UK businesses; in other words, they are part and parcel of the function and purpose of BCC and the Chamber.  There is never any marketing or commercial purpose to the surveys, and BCC does not carry out surveys on behalf of any third party.

You can contact us (info@haltonchamber.co.uk) if you do not wish to be contacted by BCC, and you will have the opportunity to unsubscribe from BCC’s research mailing list at any point.

 

Social media
We may use third party provided tools such as Hootsuite to manage our social media interactions. If you send us a private or direct message via social media the message may be stored by Hootsuite. Like other personal data, these direct messages will not be shared with any other organisations.

 

Access, Review and Correction
The General Data Protection Regulations gives you the right to access your personal data held by us (“subject access request”). If you have an established relationship with Halton BID, you may request from us a list of the categories of personal information held about you. Subject access requests must be made in writing to the details below. We will endeavour to respond to the request within a reasonable period and in any event within one month as required by the relevant provisions in the GDPR.

It is important that the personal data we hold about you is accurate and current. We will take all reasonable measures to ensure that the personal data we hold about you is accurate. We have also implemented procedures to enable you to review and correct your personal information, should there be any changes to your circumstances or errors in the gathered data. When you make a request to access or review the personal data we hold about you, we will request you to verify your identity before the request can be fulfilled.

 

Privacy Rights
In addition to the rights of access, review and correction, you have the right to object to your personal data being processed for any particular purpose, or to request that we stop using your information.

If you wish to exercise these rights, please email joanne.taylor@haltonchamber.co.uk or send a letter marked “Data Protection” to the Chamber’s offices at 7th Floor, Municipal Building, Kingsway, Widnes. WA7 7QF

If you have further concerns about how we use your personal data, you also have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the data protection authority for the UK. Please visit https://ico.org.uk/ for more details on your data protection rights and how to contact them.

 

This privacy policy was last updated September, 2019.